1.   Registration of all parties with the respective Greek Affairs

      Coordinator and UPD will be done at least 2 weeks prior to event.

2.   University Police will provide security at dances on campus (cost covered by sponsoring group).  A licensed bonded security agency can be used in lieu of UPD with prior approval by UPD (request must be made 3 weeks before event).  Jonesboro Police or Craighead Sheriff’s department or some other bonded agency (must be approved by Greek Coordinator) will be required for security at off-campus events at the ratio of one officer for every 100 expected patrons.

3.   Only ASU students and their REGISTERED GUEST will be allowed to attend functions on campus.  A registered guest is a non-ASU student, but the ASU student who is hosting the individual must sign-in the individual and both will leave their respective ids at the check-in table until they depart from the activity unless photocopying of id is used.  A university scanner will be used to verify student status and a photo-copy of all guest ids with ASU student sponsor will be made. All advertisement for functions must include ASU ID REQUIRED TO ENTER. NO ENTRY WITHOUT ID. NON-ASU STUDENTS MUST BE ACCOMPANIED BY ASU-STUDENT AND PROVIDE DRIVER’S LICENSE OR SOME OTHER FORM OF FEDERALLY RECOGNIZABLE ID

4.   A moderate amount of light must be provided at all times in the facility so as to provide enough light for security purposes. 

5.   All music is cut-off at 1:45 a.m., all lights come up full at this time and party ends at 2.

6.   If a group wants to strut, all struts must be performed in such a manner to not be disrespectful to any other organization or student.  Sponsoring group reserves the right to mandate or discontinue their performance and have group escorted from premises at their discretion.

7.   To control the number of attendees, as to not allow the fire code to be exceeded, groups will be provided tickets to reach the maximum size allowed by the fire code.  Once this number is reached, no other patrons will be allowed to enter the facility.  For instance, if the fire code capacity of the Pavilion is 300 people, only 300 tickets will be issued at the door for entry.  Once that number is reached, late comers will be refused entry.

8.    All groups will be limited to FOUR (only TWO parties on campus) per semester- on or off campus (only two in the summer) Additional parties may not be had by partnering with another group.  A partnering event will be considered part of the allowable parties. 

9.   No getting around the two party rules by having graduate chapters or past members or associates host events.  If an association can be observed, the undergraduate group associated with the violation will be sanction accordingly.

10. Groups are encouraged to not encourage their vj or dj to play “crunk” music to incite the crowd.  This is not an attempt to dictate music, but certain songs tend to encourage behavior on the dance floor that often leads to pushing and other activities that may lead to a fight or reasons to consider sanctions against the sponsoring group.

11. All groups will be required to have a designated number of members, based upon membership, to attend a Risk Management training session at the beginning of each semester.  Failure to comply will result in the cancellation of events.

12. The use of, distribution of or consumption of alcohol will not be permitted by any student organization at any registered function.

13. A UPD presence at a social event does not negate the need for marshals.  Marshals MUST be present and wearing identifiable clothing and identified to the UPD officers at the start of the function.

March 9, 2006

Revised May 2, 2006